Barrierline

Which termite reports are due, and how do I file them with the state?

For the office

Arizona wants a termite report (a TARF) within 30 days of the work. Records, then Termite reports, lists each finished visit that owes one, with its due date, and builds the state’s upload file. You upload it on the state’s own site.

Which jobs owe one: a visit the tech marked Pretreatment, New-construction treatment, Final grade or Corrective (existing building), and a WDIIR. “Other termite work” owes one only if a product was applied. A supplemental WDIIR needs none. Rows that need none say No TARF needed.

How many days: 30 from the visit. Due shows the date, then “in 5 days”, “today” or “3 days late”. A late report stays on the list until you mark it filed. You get one alert when a report is 7 days or less from due, and one alert a week while any is late (A termite report late to the state, or due within a week in your alert settings). A report that is late also shows on Today under Needs a look (red, and the headline turns red too), and as a red number beside Records in the menu. That number also counts an inspection report to your qualifying party that is past its due day (see below), so it is every report that is late to the state or to your qualifying party; hover over it for the words. One that is only due within the week shows on Today as an amber row and never turns the headline red. The same alert is in the Inbox with Open it to come back here. When you mark a report filed, its alert goes to Seen and now says Filed Oct 15, and the weekly one says how many are still late; when the last late report is filed it goes to Seen and says Late termite reports are filed, with the day the last one was filed. The owner’s phone says a report is late or due, and opens this page on the website to file it.

To file:

  1. Open Records, then Termite reports.
  2. Read the line under each Service. Ready for the state’s file means it can go. Otherwise it names the first thing missing and how many more there are.
  3. Read the line under each Service. If the person who did the work has no license number on file, the row says so once (“Marcus Bell has no license number on file.”, and for a trainee who supervises them), with their name linked to their Team page and two buttons right under it: Add it on Marcus Bell’s Team page and Use a certified applicator’s number (pick one of your licensed people). It does not say whose number the state wants. The report then says whose number it uses, and Use their own takes it back. For anything else a row needs, press What the state asks: under Before the state’s file can take it, fill in each item that has a field or a list beside it: kind of property, the termiticide’s code, street, city, ZIP, percent of the mix, amount used, or the pretreatment’s TARF no. for a final grade. Press Close to shut it.
  4. Press Download the state’s file. It shows only when at least one report is ready. One file holds 100 TARFs at most. If more are ready, mark the first ones filed (step 6), then download again.
  5. Press Open eTARF and upload the file there.
  6. Back in Barrierline, press the Mark 3 reports filed button on the bar that appeared after the download (the number is however many reports were in the file). Type the TARF number the state gave in the box on that bar first: the button waits for a number. If the numbers are still to come, press Filed, number to come and answer the question. That bar goes away when you leave the page, so if you left, mark each row filed instead.

To file one by hand, enter it on the state’s site (Copy for the state’s site copies what it asks), then type its TARF no. in the row and press Mark filed. Mark filed stays grey until a number is typed (“Type the TARF number the state gave you.”), so an empty click never clears a late report. If the report really was filed and the number is still to come, press Filed, number to come under it and answer “Mark Beverly Mitchell’s report filed without the number?” (it names the customer on that row, and only that row asks). The report is filed (it is no longer late to the state), but it stays on Today’s Needs a look and in the Inbox, in amber, until you type the number on its row and press Save.

To take a filing back, press Undo on the row. The report goes back on the list, and the filing stays in the visit’s history.

Inspection reports to your qualifying party. Arizona also wants each WDIIR with your qualifying party within 7 days of the inspection. Under the TARF list, Inspection reports to your qualifying party has a line for each finished one: the day it is due, then Due in 3 days, Due today or 2 days late (late is red). You send the report yourself, then press Mark sent on its row. It starts on today; pick another day first if you sent it earlier. Take it back undoes a mark, and the earlier mark stays in the visit’s history. Tick Not sent to your qualifying party to see only the ones still to send. Export (CSV) writes the list. The same line is on the WDIIR’s record, with its TARF no. once you have filed it, and it prints with the worksheet. A report nobody has marked stays on the list however old it is, so the late ones are the ones you see. Reports from before you started using Barrierline show here too, and nobody can say they were sent. Under the summary, Reports from before you started using Barrierline? has a day: pick it and press Put aside. After you confirm, every report with no mark inspected before that day shows Not tracked and stops counting as late. They are put aside, not marked sent, and who did it and when is kept; you can still press Mark sent on any of them. Barrierline does not send the report for you. A late one is counted in the red number beside Records in the menu, and on Records (the Applications tab) a second line under the termite line says how many are late and for how long.

Termite treatment proposals. Below that, Termite treatment proposals lists what the tech wrote on a termite treatment stop: how the property is to be treated, which structure, the proposal no., and who got a copy and when. Arizona asks for the proposal on the form the state approves, with a copy to whoever asked for it and one to your qualifying party. The state’s own form is still yours to use; this keeps the worksheet and who got a copy, and says when a copy to the customer or to your qualifying party is not recorded (the Copies column says which). There is no price on it. On the stop’s record, Correct the proposal fixes a mistake, with a reason, and keeps what it said before.

Good to know:

  • Barrierline does not send anything to the state or to your qualifying party.
  • The business license no., QP license no. and branch no. come from Settings, Company. A tech’s license number comes from the visit, and from Team if the visit has none. What the tech never answered on the phone (how the building is built, square and linear feet, how it was treated) can’t be fixed here.
  • A visit is on the list only if its service name has the word termite, WDIIR, WDI, WDO or wood destroying. A bait station check or a monitoring visit is left off. A termite bait station install is on.
  • Arizona only. Other states are listed as coming.

See also Records.

Still stuck? Email help@barrierline.com.